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Over deze vacature
Our client is proud to design and build projects and careers. We are committed to fostering a welcoming and collaborative work environment that encourages big-picture thinking, brings out the best in our personnel, and helps us develop innovative solutions that contribute to building a better world together. If this sounds like a culture you would like to work in, you are invited to apply for this role.
Assist in essential duties and functions with the overall objective of providing administrative support in a project team environment.
Works closely with project management, project leads and admin team members under minimum supervision, handling all project administrative responsibilities as assigned.
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Assist in essential duties and functions with the overall objective of providing administrative support in a project team environment.
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Works closely with project management, project leads and admin team members under minimum supervision, handling all project administrative responsibilities as assigned.
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Networks with other project administrative assistants to strengthen relationships to assure coverage during absences.
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Administrative duties include, but are not limited to preparation of reports, org. charts, project correspondence, meeting/conference notes, presentations, and maintaining project document logs. Set up and maintain project files in project databases.
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General duties include meeting coordination (arrange meeting space, send out meeting invites, order/setup catering, project event planning), file/maintain electronic project files in accordance with project closeout and file retention schedule. Email retention, travel arrangements, create expense reports, handle mail distribution, order/maintain office supplies, process travel authorizations, prepare/maintain project task force directory, prepare/maintain project standing meeting matrix.
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Assist with planning functions to include socials, vendor lunches, and specialized training.
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Provide support with space allocations and submitting move requests for the project.
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Coordinate on-boarding and demobilization requests.
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Participate in project meetings as requested.
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Use the Internet for business purposes.
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Other duties as assigned
Basic Job Requirements
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The ability to communicate effectively with audiences that include, but are not limited to management, coworkers, clients, vendors, contractors, and visitors.
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Ability to attend to detail and work in a time-conscious and time-effective manner.
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Proficient in use of specialized software programs (MS Word, Excel, PowerPoint, Outlook, SharePoint and project related software programs).
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Excellent customer service skills.
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Excellent organizational skills, judgment, flexibility, with some latitude for independent judgment requiring the use of organizational, prioritization skills, decision making, analytical and negotiating skills.
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Must be a team player and demonstrate flexibility; must be able to work well both independently and as a member of a project team.
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Prefer 5-10+ years in administrative and/or project related experience.
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Maintain compliance with all applicable policies, procedures, and global standards.
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Meet expectations on attendance and punctuality.