Operations Coordinator

Operations Coordinator
Posted on 01/10/2026
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Operations Coordinator

Careers Site Advertising End Date Advertising End Date

29 Oct 2026

Internal Advertising End Date Internal Advertising End Date

29 Oct 2026

All Locations All Locations

Aviemore
All Locations is a required field

All Departments All Departments

Administration
All Departments is a required field

Vacancy Type Vacancy Type

Permanent

About The Role
Why choose us?
BRUSH Groupprovides the energy solutions that help power our built world. From power transformers to switchgear and engineering solutions, for generations, the BRUSH brand has stood for engineering excellence.
We are committed to supporting the global effort for industrial decarbonisation and sustainable development and have set ambitious objectives to achieve our target of net zero greenhouse gas emissions by 2050. 🌍
What'sthe role?
We are seeking an organised, proactive and detail-focused Operations Coordinator to support BRUSH Power Solutions - Scotland Operations team across live projects, tenders, procurement, training, reporting, administration and general operational coordination.

This will include arranging training and travel, supporting procurement, keeping records up to date, maintaining trackers and making sure key information is available to the right people at the right time.

This is an important coordination role within the Scotland business, helping provide the day-to-day structure and support needed to keep project teams, site teams and operational activity properly aligned.

Working conditions - 40 contractual hours per week, Monday - Friday between 8.30am-5pm. This is an office-based support role therefore 5 days office working is required.

Key Responsibilities

Operations & Project Coordination
Collate and coordinate business information across Operations, Commercial, Procurement, Engineering, HSEQ and site teams.
Coordinate travel, accommodation and site visit arrangements for operational and project teams.
Maintain project and operational trackers, action logs, meeting notes and follow-up records.
Maintain training records, competence trackers and site requirement information.
Arrange training, inductions, medicals, travel and accommodation where required.
Support onboarding of new starters, including equipment, access and required documentation.
Assist with timesheets, mileage and personnel records where required.
Support with day-to-day operational coordination, as necessary

Procurement & Finance Support
Raise purchase orders and requisitions in line with company policies
Maintain the procurement tracker to ensure accurate and up-to-date records
Support supplier onboarding and ensure required documentation is complete.
Assist with invoice, purchase order and general commercial administration queries.
Office & Site Administration
Manage and maintain the office email inbox and SharePoint sites
Order and track office supplies, including stationery, PPE, and IT accessories
Handle incoming and outgoing post in a timely manner
Maintain the employee asset register, ensuring all issued equipment is logged and tracked
Employee Training & Travel Support
Process staff timesheets, working hours, and mileage records for payroll purposes
Coordinate travel arrangements for staff
Maintain the company training matrix to ensure all employee training records are current
Organise and book any required employee training courses, ensuring compliance with regulatory and operational requirements
Fleet & Vehicle Management
Oversee the daily management of company vehicles
Ensure vehicle check sheets are completed and recorded accurately
Schedule regular servicing, MOTs, and inspections for all fleet vehicles
Coordinate with service providers for vehicle repairs and replacements when needed
Manage booking and return of temporary or replacement vehicles to avoid downtime

Health, Safety & Compliance
Support and participate in audits and accreditation activities
Carry out general HSE duties related to site operations, including fire alarm checks and basic safety inspections

Front Office Duties
Answer incoming telephone calls in a professional manner
Greet visitors and ensure they are directed or assisted appropriately

Whatwe’re looking for

Minimum grade C in GSCE English and maths
Good written and verbal communication skills
Strong organisational skills
Ability to prioritise workload effectively and meet deadlines
Accuracy and attention to detail
Proficient in Microsoft office (word, excel)
Flexibility and willingness to take on different tasks as required
What's in it for you?
Competitive salary
Holiday allowance starting at 26 days per annumplus bank holidays (pro rata for part time roles)
Flexible and Hybrid working options (role dependant)
Life insurance – 4 x annual salary
Enhanced Company Pension scheme
24/7 free and confidential Employee Assistance Programme
GP24 Service – Access to remote, private GP services 24/7, 365 days a year plus Second Medical Opinions.
BRUSHRewards – Discover plenty of ways to get more active and make great savings on everyday essentials as well as gifts for loved ones, holidays and special treats for yourself.
Family friendly policies including Enhanced Maternity/Paternity
Bike2work scheme
Long Service Awards
Developing our people is important to us - we support and encourage development by offering ongoing professional development and training.
About You
About The Company
BRUSH Power Solutions is able to deliver at every stage of a project’s lifecycle. From initial design and consultancy through to construction, testing, commissioning and connection, the team are on hand to provide comprehensive end-to-end HV infrastructure solutions for projects from 11kV to 400kV.
Along with the expertise BRUSH Power Solutions offers, our wider Power division also includes specialist ICP-accredited energy infrastructure contractor, McGowan Infrastructure. Often working in fragile and protected environments, the team utilise sustainable technologies to operate in way that minimises environmental impact, increasing biodiversity, and restores natural habitats.

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