Assistant Registrar

Assistant Registrar, College of Medicine, Student Affairs Job at University of Cincinnati, Cincinnati, OH
Current UC employees must apply internally via
Next Lives at the University of Cincinnati
Founded in 1819, the University of Cincinnati ranks among the nation’s best urban public research universities. Home to more than 53,600 students, 12,000 faculty and staff, and over 360,000 living alumni, UC, a Carnegie 1 institution, combines research prowess with a physical setting The New York Times has called “the most ambitious campus design program in the country." UC's momentum has never been stronger as the anchor of the Cincinnati Innovation District, the oldest cooperative education (co-op) program in the country with students earning $94 million annually through paid experiences, an academic health system, and as a member of the Big 12 Conference. The university contributes $10.6 billion in economic impact to the city and $22.7 billion to the state of Ohio. At UC, next is all of us. Learn more at uc.edu .
UC is a mission-driven organization where we are committed to student success and positively transforming the community through scholarship and service. We thrive on innovation, making an impact, and fostering an environment where staff and faculty are key contributors to UC’s success.
The COM Dean’s Office of Student Affairs is recruiting a full-time Assistant Registrar. This position will work closely with the College of Medicine Registrar and other administrative staff to contribute to the seamless functioning of the college's academic operations. This position demands meticulous attention to detail, strong organizational skills, and the ability to communicate effectively with students, alumni, staff, and third-party institutions. This position involves functions related to medical student registration and records and strict compliance with regulatory requirements.
Provide comprehensive support for the Performance and Academic Achievement Committee (PAAC), including:
Preparing and distributing agendas and meeting materials
Scheduling meetings and managing email voting processes
Recording and maintaining meeting minutes
Communicating PAAC decisions and letters to students
Monitoring students alerts and formative feedback forms
Tracking exam, course, and USMLE failures
Monitoring student graduation date changes
Plan and coordinate the annual Honors Day (graduation) ceremony with the Honor’s Day Committee and the Dean’s Office, including but not limited to: regalia, awards, program, speaker notes, music, audio/visual needs, website, flowers, parking arrangements, stage party coordination, guest Hooders, venue selection, vendor payments.
Support and coordinate Registrar’s Office responsibilities for students on individualized or non-traditional academic timelines (“off-cycle” students), including tracking and managing academic progress for off-cycle students and coordinating registration, scheduling, and compliance with relevant offices.
Assist with additional Registrar’s Office operations as needed, including student records, registration, degree verification, and compliance with FERPA and other regulatory requirements.

Nine (9) years of relevant education, experience and/or other specialized training can fulfill minimum education and experience requirements

Five (5) years of experience in a registrar’s office or related administrative role in higher education.
Familiarity with student information systems and records management

Demonstrates evidence of prioritizing tasks, multi-tasking, and strong organizational skills.
Excellent oral and written communication skills including demonstrated strong interpersonal skills with peers, colleagues, students, and administration.
Displays demonstrable experience in being able to work independently and collaboratively with others.

Hybrid schedule pending review after probationary period of 6 months
Hybrid = .6 (in-office 3 days) and .4 (2 work from home days) as workload or schedules permit

Office environment/no specific unusual physical or environmental demands.

UC offers an exceptional benefits package designed to support your well-being, financial security, and work-life balance. Eligibility may vary by position and FTE status. Highlights include:
UC provides tuition remission for you and your eligible dependents, covering tuition costs for nearly all undergraduate and graduate programs offered by the university.
As a UC employee, you won’t contribute to Social Security (except Medicare). Instead, you’ll choose between state pension plans (OPERS, STRS) or an Alternative Retirement Plan (ARP), with UC contributing 14–18% of your salary based on position.
UC prioritizes work-life balance with a generous time-off policy, including:
11 paid holidays and additional end-of-year paid time off (Winter Season Days)
6 weeks of paid parental leave for new parents
Competitive salary based on experience
Comprehensive health coverage (medical, dental, vision, prescription)
Flexible spending accounts & wellness programs
Professional development & mentorship opportunities

To learn more about why UC is a great place to work, please visit our .
UC is an E-Verify employer. If hired into this position, you will be required to provide satisfactory proof of employment eligibility by providing acceptable, original forms of identification for employment verification via the Federal I-9 employment verification process. Click for a list of acceptable documents.
: To apply you must create a profile and submit a complete job application through the . We are unable to consider “easy apply” applications submitted via other websites. For questions about the UC recruiting process or to request accommodations with the application, please contact UC HR at jobs@uc.edu .
Equal Opportunity Employer. Building a workplace where all qualified applicants will receive consideration for employment, including Individuals with Disabilities and Protected Veterans.
Hourly pay, Full time, Work at office, Flexible hours
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