Business and Site Support

We are seeking an Office Administrator & Document Controller to provide administrative, project support, and document management services within a busy operational environment. The role will support day-to-day office activities while ensuring project documentation is managed, controlled, and maintained in line with company procedures and project requirements.

Key Responsibilities

• Provide general administrative support, including travel arrangements, meeting coordination, event planning, visitor management, and correspondence handling.
• Raise and track purchase orders, maintain filing systems, and support team administration activities.
• Coordinate meetings, prepare agendas, and take minutes.
• Manage document control processes, including document receipt, distribution, tracking, storage, and retrieval.
• Support project teams with document management systems, workflows, and compliance requirements.
• Monitor contractor documentation and ensure project records remain accurate, complete, and auditable.
• Coordinate training administration and maintain training records.

Key Qualifications

• Previous experience in an Office Administration, Project Support, or Document Controller role.
• Strong understanding of document control processes and document management systems (EDMS).
• Experience supporting engineering, construction, infrastructure, or operational projects.
• Proficient in Microsoft Office and SharePoint.
• Excellent organisational skills, attention to detail, and ability to manage multiple priorities.
• Strong communication skills and a proactive, service-oriented approach.