• Business Assistant

Role Overview

We are seeking a highly organised and proactive Business Assistant to support a dynamic international organisation based in The Hague. Reporting directly to the Chief Human Resources Officer (CHRO), this role is pivotal in ensuring the smooth operation of day-to-day business activities by providing executive, HR, and finance support across multiple functions.

As a central point of coordination, you will work closely with senior stakeholders and contribute to areas such as HR reporting, travel management, finance administration, and executive support. This position requires exceptional attention to detail, discretion, and the ability to manage competing priorities within a fast-paced and confidential environment.

Key Responsibilities

📊 HR Reporting & Systems

Collect, maintain, and analyse HR-related data, metrics, and KPIs.

Prepare accurate and timely HR reports, dashboards, and management statistics.

Maintain HR systems, with a particular focus on SAP SuccessFactors, ensuring data integrity and compliance.

Support reporting requirements for audits, compliance activities, and leadership reviews.

✈️ Travel Management

Coordinate domestic and international travel arrangements, including flights, accommodation, visas, and ground transportation.

Prepare and maintain detailed travel itineraries and supporting documentation.

Manage travel changes and resolve issues efficiently and professionally.

Ensure adherence to company travel policies and budget guidelines.

📅 Executive Support, Meetings & Events

Coordinate internal and external meetings, interviews, and corporate events.

Prepare agendas, presentations, and briefing materials.

Take meeting minutes and track actions where required.

Manage meeting logistics, including room bookings, virtual meeting setup, catering, and equipment.

Provide diary management and executive-level support.

🤝 Stakeholder Management

Act as a key point of contact for internal and external stakeholders.

Manage and prioritise incoming communications, including emails, phone calls, and correspondence.

Exercise sound judgement when managing requests and escalating matters where appropriate.

Handle confidential and sensitive information with the utmost professionalism and discretion.

💰 Finance & Reporting Support

Manage employee expenses, ensuring timely submission, approval, and reconciliation.

Assist with budget tracking, forecasting, and cost management activities.

Create and maintain Purchase Orders (POs) in accordance with internal procedures.

Process invoices and liaise with finance teams and vendors to resolve discrepancies.

Prepare weekly operational and financial KPI reports.

Support month-end activities and ad hoc financial reporting requirements.

📑 Presentations & Documentation

Develop professional PowerPoint presentations and reports for senior leadership.

Maintain high standards across documentation, trackers, and correspondence.

Ensure accuracy, consistency, and attention to detail in all written materials.

Qualifications & Experience

Bachelor’s degree or equivalent professional qualification.

Approximately 4–5 years of experience as a Business Assistant, Executive Assistant, Management Assistant, or in a similar role.

Strong proficiency in Microsoft Office (Excel, PowerPoint, Word, and Outlook).

Hands-on experience with SAP SuccessFactors or comparable HR systems is highly desirable.

Experience supporting finance activities such as expenses, Purchase Orders, invoicing, and budget tracking.

Key Skills & Competencies

Excellent organisational and time-management skills.

Strong analytical skills and attention to detail.

Ability to multitask and prioritise effectively under pressure.

Professional, confident verbal and written communication skills.

High levels of discretion, confidentiality, and integrity.

A proactive problem-solver with a flexible, can-do attitude.

Strong stakeholder management and interpersonal skills.

What’s on Offer

A total compensation package of up to €59,000 gross per annum, inclusive of holiday allowance and a 13th-month payment. (Which is approximately 4,226 gross per month excl. Holiday allowance, 13th month and performance bonus).

A performance-based bonus scheme of 5–10%.

24 vacation days, complemented by every second Friday off (which is around 26 extra days off per year).

An NS Business Card for commuting and business travel, or an travel reimbursement arrangement.

The opportunity to work directly with executive leadership, including the CHRO.

A professional role within an international and multicultural environment.

Broad exposure to HR, finance, operations, and governance activities.

Excellent career development opportunities within a structured and supportive organisation.

Interested?

Interested in learning more? Please apply with your CV or contact ktegel@Resourcers.nl for a confidential discussion.

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